Advisory Board Minutes - March 2006

(March 1, 2006) The March 2006 meeting was opened by the NC.

AGENDA

Announcement - Discussions In Exec
Motion 06-01a - Change In EC Procedures To Address Voter Fraud
February 2006 Minutes
Call For Volunteers - Representative At Large
Resignation - SWSC Representative Daivid Morgan
Announcement - Job Descriptions For Ral And Appointed Positions
Call For Volunteers SWSC CC Repesentative
Announcement - Change In Agenda To Non-Resolution Of Grievances
Announcement - Voter Fraud Committee Report
Motion [06-03, 06-03a] - To Drop Daryl Lytton From The List Of Qualifed Persons
Motion 06-04 - Daryl Lytton Is Eligible To Serve On The Advisory Board
Announcement - Discussion Of Vacant RAL And SWSC Seats
Announcement - EC Resignations
Adjournment

(March 1, 2006) By the NC. The following is a list of subject and issues discussed in Exec during January and February 2006:

• Discussion of an on-going grievance - problem with non resolution of grievances has been added to the agenda.
• Answering some requests for special projects. All of the requests were ideas and none were actual websites. If any become actual websites the discussion will be on ABChat.
• Answering a complaint from an SC about copyright infringement.
• Answering a complaint from a CC about a state election.
• A question about the resizing of the Project's logo was brought up - will come up as a straw poll on ABChat shortly.
• Answering a request to add a dual state to the Project.
• Question about Friends of the USGenWeb Project logo - was brought up on ABChat.
• Request to add membership in FGS to the agenda - now added to the agenda
  

(March 2, 2006) By Jeff Scism

I Move to accept the following proposed EC Guideline changes.

"Proposed EC Guideline Changes:

"The EC submitted its proposed procedures under Section III. "Use
of Registered Voter List." The Voter Fraud Committee feels that
the changes belong under Section B "Duties of the Subcommittee;
Item 3: The EC shall also be responsible for maintaining an
up-to-date Registered Voter List."

CURRENT GUIDELINES:

NO CHANGE:

I. All Project members who are eligible to vote, shall also be
eligible to Register to vote.

II. Such Registered Voter List shall be kept updated on a
continuing basis through the following:

a. Maintaining a site and means for members to register to vote,
to change their membership participation or email address, or to
remove their name from the Registered Voter List.

b. The notification of availability of registration through
postings to all appropriate Project lists, broadcast messages to
the entire membership through use of the Membership List, and by
whatever means the EC shall deem necessary and helpful from time
to time.

c. Registrations shall be accepted throughout the year, with the
exception of 30 days before the National Election begins,
continuing through the end of that election

i. Registrations shall be actively solicited during the months of
April and May

ii. For Polls and other appropriate elections, a period of not
less than two weeks shall be provided for Registrations.

CHANGE:

[existing: d. State Elections are exempt from member registration

[change to: d. Registration is necessary for all elections
conducted by the EC.]

NO CHANGE

d. d. Verification of all voter registrations shall be
determined by:

i. Checking State and Special Project web site listing of members

ii. Cross checking against the Membership List

CHANGE:

[move item f, "Other means as the EC shall deem necessary from
time to time." to item iii]

[iii. Other means as the EC shall deem necessary from time to
time.]

REMOVE:

e. Any discrepancy shall be directed to the appropriate local
leadership or appointed contact person within the voter's state
or special project, for resolution. In the event the appropriate
person does not respond in a timely fashion, or resolution has
not occurred, the matter shall be forwarded to the AB Regional
Representative for resolution.

ADD:

e. Though members may use various email addresses for the
projects they are associated with, only one name and e-mail
address will be maintained on the voter list. Each member should
register once using one name and one email address. Multiple
registrations under multiple names and/or email addresses will be
handled as a discrepancy.

(1) All names and e-mail addresses used for registering will be
screened for possible discrepancies

f. Any discrepancy not able to be resolved between the voter and
the EC, unless the discrepancy is possible fraudulent
registration, shall be directed to the appropriate local
leadership or appointed contact person within the voter's state
or special project, for resolution. In the event the appropriate
person does not respond in a timely fashion, or resolution has
not occurred, the matter shall be forwarded to the Advisory Board
for resolution.

g. In the event the EC discovers possible fraudulent registration
the AB shall be privately advised

h. No names associated with a possible fraudulent registration
will be removed from the Registered Voter List until such time as
the EC receives a final determination/disposition from the AB.

III. Use of Registered Voter List;

[existing - a. The confidentiality of the Registered Voter List
shall be maintained by the EC at all times.]

[Change to: a. The confidentiality of the Registered Voter List,
as a whole, shall be maintained by the EC at all times.
Individual information from the voter list will be released or
shared as directed by the Election Committee's current
guidelines.]

The EC requested item c be removed as it duplicates item b.

REMOVE:

c. Only registered voters will receive a password to vote."

(March 2, 2006) Seconded by Karen De Groote-Johnson

(March 2, 2006) Motion numbered and voted called by NC.
YES to accept changes, NO to reject changes.

YES: George Waller, Jeff Scism, Sundee Maynez, Larry Flesher, Angie Rayfield, Suzanne Shephard, Karen De Groote-Johnson, Linda Blum-Barton, Darilee Bednar, Bettie Wood, Jan Cortez, Cyndie Enfinger,
NO: None
ABSTAIN: None
NOT VOTING: David Morgan

With 12 YES votes, 0 NO votes, 0 ABSTENTIONS, and 1 NOT VOTING, Motion 06-01a passed.

(March 6, 2006) Without objection, the February 2006 Minutes were accepted.

(March 4, 2006) By the NC
EC reports that a preference poll could begin around March 18, 2006.

A call for volunteers issued March 4, 2006, and ending March 14, 2006. Volunteer names will be forwarded to the EC for eligibility verification.

Nominees/Volunteers:

Daryl Lytton
CC Adams Co, OH

Don Kelly
Current Positions: CC:
DesMoines County, Iowa,
Franklin County, Arkansas,
Otero County, Colorado,
Washington County, Oregon
Past Positions:
CC Rep NW/P one year
SC Rep NW/P two years
Member BRC about three years.
Member AB three years.

Linda K. Lewis
Johnson County Kansas Genweb
Cemetery Coordinator
My project is to create a digital transcription record complete
with photographic records.
http://skyways.lib.ks.us/genweb/johnson/cemetery/
Also publishing to Interment.net -
http://interment.net/us/ks/johnson.htm
And my work site is http://cemetery.cottonhills.net
I'm a web developer by profession

Jason Mendenhall
Positions I currently Hold
Idaho State Coordinator
County Coordinator for the following Counties
Bear Lake Co. Idaho
Franklin Co. Idaho
Oneida Co. Idaho
Power Co. Idaho
Caribou Co. Idaho

Christine L. Sweet-Hart, CG
CC Suffolk County, Mass.
Town Coordinator for Groveland, and Arlington, Massachusetts

Scott Burow
CC Marion County MO
CC Ralls County MO
CC Richland County IL
SC ILGenWeb

(March 6, 2006)

"I have moved into my beautiful new apartment. The only black mark is
that my computer will not boot up. I will probably end up taking it
back to CompUSA, since it is in warranty. In the meantime, I cannot
keep up with Advisory Board business on only
one hour a day at the library.

"Therefore, I resign from the Advisory Board effective immediately.

"Good Night, and Good Luck.

"David"

(March 7, 2006) Resignation acknowledged by the NC

(March 6, 2006) By the NC. The discussion of job descriptions for RAL and appointed positions have been moved to ABChat.

(March 11, 2006) By the NC. Due to lack of interest of the AB members the discussion of job description items is closed.

(March 7, 2006) By the NC. Without objection the vacant SWSC seat will be added to the upcoming preference poll. A call for SWSC Region volunteers will begin March 9 - 17, 2006.

SWSC Nominees/Volunteers:

Phyllis Rippee
CC of Wright County, MO
Co-CC of Texas County, MO

Donna Allen
CC Moore County, TX., Kleberg Co., TX., and Jim Hogg Co., TX.
Co-CC Texas Postcards Project.

Katy Hestand
Position(s) in the SWSC Region
DeKalb County, MO
Greene County, MO
Ste. Genevieve County, MO
Hockley County, TX
Sherman County, TX
Carroll County, AR
Hawaii County, HI
Blaine County, OK
Washington County, OK
Kiowa County, OK
Cheyene and Arapahoe Nations
Other area/regions (not necessarily in any order)
Counties:
Kentucky:
Boyle
Laurel
McCreary
Monroe
ACC - Clay
Illinois:
Boone
Winnebago
Indiana:
GREENE
Washington
SKAMANIA
North Carolina
Polk
Wilson
Ohio
Montgomery
Virginia
CUMBERLAND
Archives: File Manager
Connecticut
Indiana
Kentucky
Missouri: Assistant State File Manager and File Manager for
Boone / Dade
DeKalb / Greene / Lincoln
Monroe / St. Genevieve
Virginia
Botetourt
Cumberland
Page
Patrick
Shenandoah
Virginia Tombstone Photos
Assistant File Manager
Indian Nations - Assistant File Manager
Cheyenne-Arapaho
Pawnee
IndianTerritory Records
Sac and Fox
Kiowa
Obituary Archives Project Coordinator
Spanish-American War Project Coordinator and right now Joan is unavailable, so I have been babysitting for her until she returns.
Revolutionary War -
Illinois
Indiana
Massachusetts
Missouri
North Carolina
South Carolina
Civil War
Kansas
California
War of 1812
Arkansas
Georgia
Illinois
Iowa
Missouri
North Carolina
South Carolina
Mexican War
Georgia
Illinois
Kentucky
Missouri
North Carolina
Texas
Virginia
Marriage Project
Arkansas
Iowa
Kentucky
North Carolina
Oklahoma
Pennsylvania
South Carolina
Tombstone Project
Kentucky
Virginia
Indiana
Illinois
North Carolina
Census Project
Kentucky
Indiana
Pennsylvania
Texas
Surfing committee for Texas
The Committee that is working on the guidelines for the Grievance Committee.

Betsy Mills
CC Lamar County, Texas
CC Delta County, Texas
CC Clark County, Arkansas
CC Nevada County, Arkansas
SC ARGenWeb

Douglas Anderson
CC Goliad Co. TX
CC Sabine County, TX

(March 11, 2006) By the NC. Although the next item on the agenda is Discussion of Financial Procedures Committee, it will be skipped for the time being to address the next item on the agenda, Problem with non-resolution of Grievances. The discussion will be moved to ABChat.

(March 19, 2006) By the NC. The Voter Fraud Committee Report, which has been submitted, will be held until the discussion on Daryl Lytton's eligibility has been concluded.

(March 18, 2006) Moved by Jeff Scism
"I move that Daryl Lytton be dropped from the list of qualified persons available for the Representative at Large office appointment process."

(March 19, 2006) Seconded by Darilee Bednar

(March 19, 2006) Motion numbered 06-03 by George Waller, acting Chair, and opened for discussion.

(March 20, 2006) By Jeff Scism
"I move that the discussion on Motion 06-03 be ended early and call for the vote. I call the question."

(March 20, 3006) Seconded by Darilee Bednar

(March 20, 2006) Motion recognized by acting chair George Waller, renumbered Motion 06-03a, and vote called. YES to support Calling the Question; NO to not support Calling the Question. Deadline 5PM ET March 20, 2006.

YES: none
NO: none
ABSTAIN: none
NOT VOTING: Angie Rayfield, Bettie Wood, Cyndie Enfinger, Darilee Bednar, George Waller, Jan Cortez, Jeffrey G. Scism, Karen De Groote-Johnson, Larry Flesher, Linda Blum-Barton, Sundee Maynez, Suzanne Shephard

(March 20, 2006) With 0 YES votes, 0 NO votes, 0 ABSTENTIONS, and 12 NOT VOTING, Motion 06-03a has failed due to lack of a quorum. By the acting Chair: Discussion continues on the original Motion 06-03.

(March 22, 2006) Motion withdrawn by Jeff Scism. Second withdrawn by Darilee Bednar. Motion 06-03 is closed.

(March 24, 2006) Moved by Darilee Bednar:

"Daryl Lytton is Eligible to serve on the Advisory Board."

(March 24, 2006) Seconded by George Waller

(March 25, 2006) By the NC: Motion numbered 06-04, and opened for discussion.

(March 25, 2006) Moved by Angie Rayfield
"I move to amend the motion [06-04] to read: In the absence of any requirements listed for participation in the preference poll, Daryl Lytton is eligible to be included."

(March 25, 2006) Ruling by NC re amendment:
"The EC performing the verification of eligibility to serve on the
AB for volunteers for the vacant RAL seat reported to the AB that
Daryl Lytton was not eligible to serve on the AB. Daryl Lytton
challenged the EC's report and under the EC's guidelines the AB
must address any challenge of eligibility.

"Daryl's challenge contended that he was eligible to serve on the
AB. To address Daryl's challenge of the EC's report the following
motion (06-04) was made and seconded and all members except Angie
and Cyndie have signified their readiness to vote.

"Motion 06-04 states:
'Daryl Lytton is Eligible to serve on the Advisory Board.'

"Angie made a motion to amend motion 06-04 by substitution
(replace the above motion with the following):
In the absence of any requirements listed for participation in
the preference poll, Daryl Lytton is eligible to be included.

"Although the substituted motion has nothing to do with the
Daryl's challenge of the EC's report, Sturgis requires that any
motion to amend the motion on the floor by substitution, if
seconded, has to be submitted to discussion and voting.

"Therefore - do I hear a second to Angie's motion to amend by
substitution?"

(March 26, 2006) Motion to amend by substitution seconded by Karen De Groote-Johnson

(March 26, 2006) By the NC - Motion made to amend Motion 06-04 by substitution is numbered 06-04a. Discussion opened.

Motion 06-04a:
In the absence of any requirements listed for participation in the preference poll, Daryl Lytton is eligible to be included.

(March 26, 2006) Point of Order raised by Jeff Scism:

"Page 49 (where the large letters say "Amendments must be germane")
wouldn't apply to the amendments discussed on page 48?

"The act of being germane indicates that the substituted motion must be
on the same vein as the one being amended.

"The Main motion, #06-04 states that Daryl is eligible to serve on the
Board , the amended motion indicates participation in the Poll, thus in
my opinion the motion to amend is NOT germane to the eligibility for
the Advisory board service indicated.

"The amendment by substitution is changing the subject from eligibility
to be on the Board to eligibility to be included on a poll of the
membership.

"The main motion is to endorse his eligibility to serve, not his public
favor. There is no point polling the members if he us ineligible to serve.

"Per the issue of being germane to the main motion, I ask for a ruling."

(March 27, 2006) Response to Point of Order, and call for vote by the NC:

"Strugis [sic] page 49: Amendments Must Be Germane
"The most important principle concerning amendments is that they
must be germane; that is, must be relevant to, and have direct
bearing on, the subject of the pending motion that amendment
seeks to change."

"Strugis [sic] page 89: Ruling on Points of Order
"As soon as a member has stated a point of order, the presiding
office must rule on it, declaring the point is "well taken" or
"not well taken." The chair may state the reasons for the
decision, if desired.

"If the presiding officer is in doubt as to the correct decision,
the ruling may be delayed briefly. Meanwhile action on the matter
affected by the point of order is deferred. When a point of order
raises a complicated or important question and the presiding
officer is uncertain of the matter, it may be deferred to the
assembly for decision..."

"Although I, as presiding officer, agree with Jeff's Point of
Order and believe that Angie's amendment has nothing to do with
the subject that gave rise to motion 06-04 and has no bearing on
motion 06-04, I spent considerable time yesterday discussing this
very point with [AB Parliamentarian] Josh. As I stated in my message calling for a 2nd
to Angie's amendment Josh feels that an amendment of
substitution, if seconded, must be acted upon, whether or not it
has anything to do with the issue that gave rise to the motion on
the floor.

"Due to this difference of opinion between the presiding officer
and the board's parliamentarian this Point of Order (as allowed
by Strugis [sic], page 89) is hereby deferred to the board for a
decision.

"Points of Order are not open for discussion and any discussion on
motion 06-04a, motion to amend, is suspended until the board has
reached a decision on Jeff's Point of Order.

"Jeff's point of order questions whether or not the amendment is
germane to motion 06-04. Therefore, your job is to decide whether
or not the amendment (per Strugis [sic], page 49 quoted above) is
relevant to, and does it have a direct bearing on, the subject
that gave rise to the motion being amended (Daryl's challenge of
the EC's report that he is ineligible to serve on the AB).

"Motion 06-04 states:
Daryl Lytton is Eligible to serve on the Advisory Board.

"Motion to amend by substitution states:
In the absence of any requirements listed for participation in
the preference poll, Daryl Lytton is eligible to be included.

"If you believe the amendment is germane, per Sturgis page 49
quoted above, and Jeff's Point of Order, please respond with
"germane".

"If you believe it is not germane, per Sturgis page 49 quoted
above, and Jeff's Point of Order, please respond with "not
germane."

"Voting will continue until Mar 29, 2006, 7:30 a.m. CT, unless
concluded earlier."

GERMANE: Karen De Groote-Johnson, Jan Cortez, Cyndie Enfinger, Angie Rayfield
NOT GERMANE: Bettie Wood, Darilee Bednar, Larry Flesher, Jeff Scism. Suzanne Shephard, George Waller
ABSTAIN: None
NOT VOTING: Linda Blum-Barton, Sundee Maynez

(March 29, 2006) With 4 GERMANE votes, 6 NOT GERMANE votes, 0 ABSTENTIONS, and 2 members NOT VOTING, Jeff Scism's Point of Order is Well Taken. The board will return to the consideration of Motion 06-04.

(March 29, 2006) Vote Called by the NC on Motion 06-04.

"Daryl Lytton is eligible to serve on the Advisory Board."

YES: none
NO: Darilee Bednar, Bettie Wood, Jeff Scism, Linda Blum-Barton, Suzanne Shephard, George Waller, Larry Flesher, Sundee Maynez
ABSTAIN: none
NOT-VOTING: Angie Rayfield, Cyndee Enfinger, Jan Cortez, Karen De Groote-Johnson

With 0 YES votes, 8 NO votes, 0 ABSTENTIONS, and 4 members NOT VOTING, Motion 06-04 fails due to lack of a quorum.

(March 31, 2006) By the NC: Discussion is moved to ABChat regarding filling the vacant RAL and SWSC seats at this time.

(April 2, 2006) By the NC: Lori Thornton has resigned as Chair of the EC, and from the EC due to personal time constraints. Betsy Mills and Donna Allen resigned from the EC when they volunteered for the vacant seats on the AB.

A call for volunteers for the EC has been sent to the Project lists to replace these three members.

(April 3, 2006) By the NC: The March meeting is adjourned. The April meeting will begin immediately.