Approved - June 2, 2005
| Call to Order - May Session | (May 1, 2005) The May 2005 meeting of The USGenWeb Advisory Board was called to order by National Coordinator Shari Handley. AGENDA - May 2005 Meeting MOTION 5-07A - USGENWEB POLICY ON LIVING INDIVIDUALS
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| MOTION 5-07A - USGENWEB POLICY ON LIVING INDIVIDUALS | (Amended Motion 5-07) As amended (4 May 2005): "It is the policy of the USGenWeb Project to respect the privacy of living
individuals. Project members and transcribers are encouraged to remove any data
about a living person upon request of the person affected. However, individual
webmasters and file managers are responsible for the information they choose to (1 May 2005) Vote called: With 5 "yes" votes, 7 "no" votes, and 3 members not voting, the motion failed. Voting YES: Larry Fleshner, Angie Rayfield, Bettie Wood, Denise Woodside, Jan Cortez |
| ANNOUNCEMENT - EC CALL FOR TEMPORARY HELPERS | (2 May 2005) To USGenWeb Project Members - The USGenWeb Election Committee is in need of temporary helpers for the upcoming National Elections, for a period of approximately 12 weeks beginning May, 2005, continuing through the completion of the USGenWeb Project National elections. Responsibilities include assisting with nominations, and handling bounced email addresses. Volunteers will be required to be responsive to email, check email daily, and to participate fully in Election Committee activities for the time period specified. Three to five temporary members are needed. Advisory Board members and USGenWeb Project members considering running for office are ineligible. All other individuals are encouraged to apply. Please contact the EC Chair, Tina Vickery tsvickery@adelphia.net Thank you, and please consider helping out the Project during this important time! The USGenWeb Election Committee |
| ANNOUNCEMENT(S) - USGENWEB AT FGS CONFERENCE, 2006 | (5 May 2005) The USGenWeb Project is proud to announce that in celebration of our 10th Anniversary, USGenWeb will sponsor a track at the 2006 Federation of Genealogical Societies (FGS) Conference. The conference will be held in Boston , Massachusetts , home to the oldest genealogical society in the United States and the local host for the 2006 conference - the New England Historic Genealogical Society, August 30-September 2, 2006 We are currently seeking proposals for lectures from members of the USGenWeb Project relating to the subject(s) of Technology and Genealogy, Using Specific Projects or Aspects of USGenWeb, and Internet Publishing for Genealogy (i.e. website development, website publicity, website building, strategies for converting data, etc.) Lecture sessions will be 50 minutes, plus 10 minutes for questions. Two-part sessions are also welcome (i.e. two lecture periods). USGenWeb will sponsor a total of 20 lecture sessions during the four day conference. While USGenWeb cannot offer compensation for travel, meals, or speaking time, we can offer speakers the chance to participate on the program of a national genealogical conference, and share their methods and ideas to hundreds of genealogists. In addition, selected speakers will receive a complimentary free registration to the 2006 FGS Conference. Speakers may submit any number of proposals, and may be able to present
multiple lectures at the conference. Speakers are not required to have
spoken at a regional or national conference before, but are encouraged
to have some experience teaching their topics. An example of a
submission may be found at: Speakers will be required to submit syllabus information for their lecture by January 1, 2006. More detailed information on the syllabus will be sent to those speakers who are chosen. Notification of acceptance will be sent no later than June 1, 2005. Please send your submissions in PDF, Word, or WordPerfect format to Josh@DJoshuaTaylor.com no later than MAY 18, 2005. Submissions should include: -Class Title Thank you for your interest, and we look forward to receiving your proposals! USGenWeb at FGS 2006 Program Committee (15 May 2005) Last Call for Speakers was issued |
| GRIEVANCE PROCEDURE COMMITTEE REPORT | (11 May 2005) I would like to thank all the project members that have volunteered ideas and commented upon our progress. Their input has been irreplaceable! Angie Rayfield |
| COUNTY SITES VS ARCHIVES AS DATA REPOSITORY | (14 May 2005) Over the years, we've seen several instances in which individuals have
stated their opinions that either a) all collected data should reside on
the county site, b) all collected data should be placed in the USGenWeb In order to clear this up and allow our coordinators to choose whenever possible, I'd like to have the AB implement a policy on the matter. May I hear a motion to the effect ". . . that, in regard to the proper
repository for transcribed data, the decision as to whether it should
reside on the local web site or in The USGenWeb Archives (or both) will . . . or something along those lines . . . |
| ANNOUNCEMENT(S) - EC REGISTRATION REMINDER | (15 May 2005) In order to receive a voting password for USGenWeb national level elections and polls you must be registered with the EC (Election Committee.) To receive a voting password for the USGenWeb National Election, you must be registered no later than 31 May, 2005. The registration form will be disabled Tuesday May 31, 2005 at 11:59 pm EST. If you have previously registered and your registration (i.e., email address, participation within the project, etc.) has not changed, you do not need to re-register. If you have questions about your registration, please contact your Elections Committee representative prior to submitting a new registration. If you were a member of USGenWeb on or before 1
February 2004 and your name was submitted to the EC by Members joining USGenWeb or those who have taken on
additional roles will not be automatically registered, If you are currently registered but do not wish to receive a voting password, or if you leave the Project entirely, please contact an EC Representative to have your name removed from the Registered List. The EC has an online registration form: To learn who to contact on the EC, go to: Please bookmark the EC website for the latest Election
and Registration news: ***Registration information is confidential to the Election Committee, and will not be shared with Project leadership or other members. It is used only to send voting passwords. Do not depend on your SC or other project leadership to see that you are registered, or that appropriate changes are made. Thank you, (23 May 2005) Final Registration Notice **Please forward to all USGenWeb Project lists** To all USGenWeb Project members: In order to receive a voting password for USGenWeb national level elections and polls you must be registered with the EC (Election Committee.) To receive a voting password for the USGenWeb National Election, you must be registered no later than 31 May, 2005. The registration form will be disabled Tuesday May 31, 2005 at 11:59 pm EST. If you have previously registered and your registration (i.e., email address, participation within the project, etc.) has not changed, you do not need to re-register. If you have questions about your registration, please contact your Elections Committee representative prior to submitting a new registration. If you were a member of USGenWeb on or before 1
February 2004 and your name was submitted to the EC by Members joining USGenWeb or those who have taken on
additional roles will not be automatically registered, If you are currently registered but do not wish to receive a voting password, or if you leave the Project entirely, please contact an EC Representative to have your name removed from the Registered List. The EC has an online registration form: To learn who to contact on the EC, go to: Please bookmark the EC website for the latest Election
and Registration news: ***Registration information is confidential to the Election Committee, and will not be shared with Project leadership or other members. It is used only to send voting passwords. Do not depend on your SC or other project leadership to see that you are registered, or that appropriate changes are made. Thank you, |
| MOTION 05-09: BRC RECOMMENDED AMENDMENTS - TO POST ON NATIONAL WEB SITES AND LISTS, AND INCLUDE ON BALLOT | (18 May 2005) Request for motion by the NC. “To post the amendments recommended by the Bylaws Revision Committee to the national website and to request that the EC create a ballot for voting on the BRC amendments during the upcoming election cycle.” [Corrected - 21 May 2005 by NC] (19 May 2005) Ruling by NC in response to question by Betsy Mills: (21 May 2005) Motion numbered and discussion opened. Don Kelly requests to amend motion, substituting the word “revisions” for “amendments, ” so the motion would read: "To post the revisions recommended by the Bylaws Revision Committee to the national website and to request that the EC create a ballot for voting on the BRC revisions during the upcoming election cycle." (22 May 2005) Darilee Bednar seconds the request for amendment. Discussion opened on amendment to original motion. (23 May 2005) David Morgan Called the Question. (25 May 2005) Vote Called. With 5 "YES" votes, 7 "NO" votes, and 2 members not voting, the motion to amend motion #05-09 failed. Voting YES: Don Kelly, Darilee Bednar, Gayle Meyer Kilgore, Cyndie Enfinger, Kathi Jones-Hudson |
| CALL FOR VOLUNTEERS/NOMINATIONS: NE/NC SC REP | (23 May 2005) Call by the NC: A vacancy has opened up on the USGenWeb Advisory Board for the Northeast/North Central State Coordinator Representative. The previous NE/NC SC Rep is no longer involved with USGenWeb, and so, in order for the SC constituents in this region to be represented, a replacement is needed. The successful candidate will need to be a State Coordinator or Assistant State Coordinator in the NE/NC region, which includes the states of Connecticut, Illinois, Indiana, Maine, Massachusetts, Michigan, New Hampshire, New York, Ohio, Pennsylvania, Rhode Island, Vermont, and Wisconsin. The replacement SC rep will serve out the current term, which ends 8/31/2005. Interested candidates should send an email with their name, email address, and qualifying position to srh@tyaskin.com no later than May 28, 2005. If more than one person applies for the position, the Advisory Board will choose from among the candidates. Thanks in advance to those willing to help out and serve out this term. |
| POSTING OF PROPOSED BYLAWS AMENDMENT | (23 May 2005) “As required by the bylaws, I am posting the following sponsorship of the bylaws amendment to the USGenWeb-All Mailing list. I am cc'ing the USGenWeb-Discuss list and the Board list in hopes that the message will be forwarded to the USGenWeb-All list as is required. The County Coordinators of the states of Arkansas, Mississippi, Texas, Delaware, Michigan, Oregon and Wisconsin announce the collective sponsorship of the following amendment. Due to the division of the USGenWeb Census Project and the failure of
several mediation attempts, it has become a problem for the USGenWeb
Project Advisory Board to seat a Census Project Representative as required
by the USGenWeb Project bylaws. In addition, the Special Projects
represent a smaller portion of the membership of the USGenWeb Project and
should not have a greater representation than the State and Local Current Article: The Advisory Board membership shall consist of: the National Coordinator,
four (4) State Coordinator Regional Representatives, eight (8) Local
Coordinator Regional Representatives, one (1) representative each from The Strike "one (1) representative each from The USGenWeb Archives Project, The USGenWeb Census Project, and The USGenWeb Tombstone Project," and replace with "one (1) Special Projects representative elected by members of The USGenWeb Archives Project, The USGenWeb Census Project, and The USGenWeb Tombstone Project" . . . The amended article will then read: ARTICLE V. COMPOSITION OF ADVISORY BOARD The Advisory Board membership shall consist of: the National Coordinator, four (4) State Coordinator Regional Representatives, eight (8) Local Coordinator Regional Representatives, one (1) Special Projects representative elected by members of the special projects, and one (1) at-large representative. All shall have voting privileges except the National Coordinator who shall vote only in the case of a tie. The regions from which State Coordinator and Local Coordinator Representatives are elected shall be decided by the Advisory Board on an annual basis. In addition, the Section 3 of Article XIII regarding Special Projects would need to be amended: Current article: Section 3. The staff members of The USGenWeb Archives Project, The USGenWeb Census Project, and The USGenWeb Tombstone Project shall each elect one Special Project Representative to serve as a voting member of The USGenWeb Project Advisory Board. This amended section would read: Thank you for your consideration! |
| EC ANNOUNCEMENT - NOTIFICATION OF NOMINATION PERIOD | (24 May 2005) **Please forward to all USGenWeb Project lists and members.** The EC will begin accepting nominations for Advisory Board Representatives Wednesday, June 1, 2005 12:01 AM CST through Tuesday, June 14, 2005 11:59 PM CST. Please visit the EC National 2005 Election Pages for more information: http://www.rootsweb.ancestry.com/~usgwelections/national-2005/index.html In order to receive a voting password for USGenWeb national level elections and polls you must be registered with the EC (Election Committee.) To receive a voting password for the USGenWeb National Election, you must be registered no later than 31 May, 2005. The registration form will be disabled Tuesday May 31, 2005 at 11:59 pm EST. If you have previously registered and your registration (i.e., email address, participation within the project, etc.) has not changed, you do not need to re-register. If you have questions about your registration, please contact your Elections Committee representative prior to submitting a new registration. The EC has an online registration form: To learn who to contact on the EC, go to: The Election Committee looks forward to your participation! Thank you, |
| ADJOURNMENT | (May 27, 2005) May meeting adjourned. |
The full text of all BOARD-L messages can be viewed in the threaded list archives for this list, located at http://archiver.rootsweb.ancestry.com/th/index/BOARD/
Ellen Pack, Acting Recording Secretary
Please remember that minutes are a record of what was done at the meeting, NOT what was said by members or guests. If you have any questions or comments about the minutes, please write to Ellen Pack.
